How Many Arrangements Do I Need?
A Quick Tablescape Calculator for Brooklyn Events
In-House & Off-Site Event Florals from Bat Haus, Williamsburg, Brooklyn
Planning an event is easier when you can translate guest count into a clear, photogenic tablescape plan. This guide gives you fast, field-tested counts for our most common layouts at Bat Haus (and for off-site venues across Brooklyn, Manhattan, Queens, and Northern NJ). Use it to estimate bud-vase lines, low-and-long runners, and hybrid options on 8′ banquet tables and standard round tables—plus quick add-ons for the entry, bar, and dessert areas.
We design to your palette and place everything on site so the room is camera-ready at doors-open. Off-site, we follow your floor plan and service flow (family-style vs. plated) to keep settings clear and photos clean.
TL;DR — Quick Counts (8′ × 2′ rectangular tables)
Bud-Vase Line (full): 6–7 bud vases per table
Bud-Vase Line (minimal): 4–5 bud vases per table
Low-and-Long Runner: ~36–48″ of continuous florals + candles between
Hybrid: 24–30″ runner centered + 2–3 bud vases per side
Tip: If you want built-in favors, choose bud-vase lines (guests take a vase home). If you want a continuous, lush look, choose low-and-long.
Step-by-Step Tablescape Calculator
Step 1 — Confirm table style
Banquet: 8′ × 2′ rectangle (most common at Bat Haus) — seats 8–10.
Rounds: 60″ (seats ~8) or 72″ (seats ~10–12).
Step 2 — Choose your floral style
Bud-Vase Line: repeating minis along the center (sightlines stay open).
Low-and-Long: one continuous runner per table.
Hybrid: a short runner plus bud vases for rhythm and flexibility.
Step 3 — Apply the count
For 8′ × 2′ rectangles
Full bud-vase look → 6–7 minis/table
Minimal bud-vase look → 4–5 minis/table
Runner → 36–48″ per table (add candles between sections)
Hybrid → 24–30″ runner + 2–3 bud vases per side
For 60″ & 72″ rounds
60″ round: 1 medium focal or 1 trio of minis + 6–8 votives
72″ round: 1 medium-to-full focal or 5–7 minis in a ring + 8–10 votives
For cocktail rounds / hi-tops
1 mini bud vase per table (add a second for larger hi-tops or breezy outdoor setups)
Room Examples (fast planning)
24 guests (seated at 3 × 8′ tables)
Full bud-vase look → 18–21 vases total
Low-and-long → three 36–48″ runners
Hybrid → three 24–30″ runners + 12 minis
36 guests (4–5 × 8′ tables)
Bud-vase → 24–35 minis total
Low-and-long → four 36–48″ runners
Hybrid → four 24–30″ runners + 16–20 minis
Head table + guest tables
Head table → 48″ runner
Guest tables → 4–5 bud vases each (minimal look)
Add candles between for rhythm and warmth
Rounds scenario (60″ rounds × 5 tables)
Option A → 1 focal per round + 30–40 votives total
Option B → 3 minis per round (center cluster) + 30–40 votives
Beyond the Dining Tables (don’t skip these high-impact spots)
Signature Entryway: 1 styled focal at door/check-in/bar (first photo moment).
Bar / Beverage Station: 1 cluster (a trio of minis or a compact focal).
Cake / Dessert: 2–3 minis + 2–4 votives for scale.
Welcome / Gift Table: 1 mini cluster so signage reads intentional.
Backyard / Patio: Lantern line or petite cluster near string lights (code-safe placement only).
Candlelight Guide (photogenic + practical)
8′ table: 8–12 votives or 4–6 tapers (drip-safe holders).
60″ round: 6–8 votives (even spacing around the floral).
Photo tip: Vary heights—tea lights at base, a few tapers for lift. Keep flames clear of overhanging greenery.
Choose Your Strategy: Good / Better / Best
Good (impact + value): Signature Entryway + minimal bud-vase lines
Better (cohesive + photogenic): Entry + low-and-long runners + candles
Best (full story): Entry + low-and-long + bud-vase favors + bar cluster + backyard lanterns
Why Hosts Love This Approach at Bat Haus
Sightlines stay open. Guests see each other—no centerpiece Tetris.
Service flows. Family-style platters and bottles can move easily.
Camera-ready. Repeating shapes read beautifully on our wood tables.
Set + strike included. We place on site at your exact start time so you walk into a finished scene.
Off-Site Event Florals (NYC & Northern NJ)
Hosting at a restaurant, office, loft, or home? We bring the same palette-first design off-site.
Service area: Brooklyn, Manhattan, Queens, Northern NJ (select dates).
Included: delivery, on-site placement, tidy strike; COI available for venues.
What we need: date/time, floor plan, access window, parking/elevator notes, candle/flame rules.
Budget Notes (where to splurge, where to simplify)
Splurge: Signature Entryway (first impression), head table/cake moment (close-ups live here).
Simplify: Guest tables with bud-vase lines (flexible count, favors baked in), bar cluster instead of a full install.
Sustainability Touches
Foam-free mechanics where possible
Seasonal stems for freshness and less waste
Bud-vase favor programs (keep the vase) or vessel return options
How to Book
Share your date, guest count, table type (8′ rectangles or rounds), and palette.
We propose a count + placement plan tuned to your layout and service style.
Our team designs, delivers, and places on site at Bat Haus—or off-site across NYC & Northern NJ.
Explore styles & availability: bathaus.com/in-house-floral-service-brooklyn
